WhenToHelpSM Volunteer Management
Online Volunteer Scheduling Program
WhenToHelp Lite - can be used for thirty days for free and we provide extended free use of the Lite version to certain approved charities.
The Lite version has some restrictions and does not allow changing some settings. (Please see comparison of the Lite and Full Versions below). You may upgrade to the Paid Full Version at any time.
WhenToHelpSM |
Lite Version | Full Version |
| Cost | FREE Use* | See Pricing |
| 30 day free trial | x | x |
| Unlimited access by all schedulers & volunteers | x | x |
| Email & text message notifications for all users | x | x |
| Send Urgent Alerts | x | x |
| Email schedule reminders | x | x |
| Volunteers can enter times they like, dislike & cannot help | x | x |
| Option to allow volunteers to add or edit their own shifts | x | x |
| Exclusive AutoFill feature can automatically assign shifts based on preferences | x | x |
| Tradeboard so volunteers can pick up and trade shifts | x | x |
| Your own organization Bulletin Board | x | x |
| Access via the mobile version - Coordinators and volunteers | x | x |
| Ability to create and import saved schedule templates | x | x |
| "Quick Add" and "Drag/Drop" shifts | x | x |
| Analyze schedules for any conflicts - track hours/shifts per day, week, month | x | x |
| Access to Topic based Guide & Tutorials | x | x |
| Maximum number of shifts per week | 100 | unlimited |
| Maximum number of schedulers | unlimited | unlimited |
| Ability to set all function permissions for schedule coordinators | x | x |
| Maximum number of volunteers per account | 250 | unlimited |
| Access to past schedule information | 18 months | unlimited |
| Ability to save internal messages over 30 days | x | |
| Tech support via email | x | x |
| Export data in various file formats | x | |
| Link separate accounts for billing purposes | x | |
| Ability to restrict volunteer permissions (see below) | x |
